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Building a home isn’t just about materials and blueprints—it’s about trust, vision, and a seamless experience. That’s why our process is designed to eliminate guesswork, providing clarity and control at every stage. From the first conversation to the final walkthrough, we prioritize open communication, transparency, and collaboration. No surprises—just a well-executed plan that turns ideas into reality.
This guide walks through each phase, outlining how Ellis Builds delivers an efficient, high-quality, and stress-free custom home experience. Whether it’s setting expectations, refining details, or solving challenges along the way, we’re here to ensure the process is smooth, rewarding, and built around you.
Every great home starts with a conversation. This initial meeting is about understanding your vision, lifestyle, and expectations. We listen carefully, ensuring every detail aligns with how you live and what you value.
This step also sets the stage for exploring the budget, timeline, financing options, and project scope. We walk through what’s possible, what challenges might arise, and how we can create the best path forward.
Transparency is everything. We discuss roles, responsibilities, and potential hurdles upfront, so you know exactly what to expect. Most importantly, this meeting determines if we’re the right fit. A home is a major investment, and we believe the process should feel right from the start.
Before building begins, every detail needs to be dialed in. That’s where the Pre-Construction Services Agreement (PSA) comes in. This agreement defines the scope, specifications, budget, schedule, and overall feasibility of the project—ensuring a clear, structured plan before any work starts.
The PSA also fosters collaboration. We work closely with architects, designers, and engineers to refine every aspect, balancing functionality, aesthetics, and cost efficiency. This phase allows for strategic value engineering, optimizing materials and construction methods without compromising quality.
Uncertainty is the enemy of a smooth build. By addressing potential challenges early, the PSA minimizes delays, budget overruns, and last-minute surprises. It’s a low-risk, high-reward approach that keeps the project on track.
And there’s no pressure—signing a PSA doesn’t mean you’re locked into a Construction Agreement. It’s simply a way to ensure that every decision is made with confidence before committing to the full build.
With the groundwork laid, we dive into the details. This phase begins with a comprehensive review meeting to refine the project scope, budget, and timeline. Logistics, materials, and outstanding questions are addressed, ensuring everything is aligned before construction begins.
At this stage, you’ll also meet your dedicated Project Manager. Acting as your main point of contact, they oversee daily progress, coordinate with the build team, and keep communication open. Whether it’s updates, adjustments, or problem-solving, they ensure that the process remains smooth and predictable from start to finish.
With a clear plan in place, it’s time to formalize the partnership. Our Time and Materials (T&M) plus markup contract ensures fairness, transparency, and trust. This structure keeps pricing flexible, reflecting actual costs while maintaining accountability. You see where every dollar goes, with no hidden fees or surprises.
The Construction Agreement package lays out everything in detail—an itemized budget, schedule, description of work, and an allowance sheet that accounts for selections yet to be finalized. Every element is documented to ensure clarity before construction begins.
Before signing, we take time to review the agreement with you, ensuring all expectations are clear. We want you to feel completely confident moving forward, knowing exactly what to expect at every stage.
Now, the vision takes shape. With a dedicated Superintendent on-site overseeing day-to-day construction and a Project Manager handling communication and coordination, every detail is executed with precision. These two key roles keep the project running smoothly, addressing challenges before they become issues.
Weekly on-site meetings ensure alignment. We walk through progress, review decisions, and discuss next steps. This keeps everyone on the same page, reducing delays and making sure your home is built exactly as planned.
No project is without hurdles, but our approach is built on collaboration and proactive problem-solving. If issues arise—whether it’s material availability or design adjustments—we tackle them head-on, presenting solutions that keep quality and timelines intact.
Changes happen—whether it’s a shift in vision or an unforeseen site condition. Our change management process ensures that adjustments are handled efficiently and with full transparency.
When modifications are needed, we discuss their impact on costs and timelines upfront. No surprises, no confusion—just clear communication so you can make informed decisions. Our goal is to adapt without compromising the integrity of your home or your expectations.
Every detail matters. Before we hand over the keys, we conduct a thorough inspection to ensure the highest standards are met. From structural integrity to the finest finishes, nothing goes unchecked.
Next, we walk through the home with you. This final review gives you the opportunity to ask questions, note any last adjustments, and ensure everything meets expectations.
Once the home is move-in ready, our team handles a detailed cleanup—inside and out. You’ll also receive a project binder with important documents, warranties, and maintenance guidelines, giving you everything needed to care for your new home.
And we don’t just build and walk away. Your home is backed by a one-year warranty, covering workmanship and materials, providing peace of mind long after move-in day.
Our relationship doesn’t end at completion. We stand by our work with a one-year warranty, ensuring your home performs as expected. If anything needs attention, we’re here.
More than just a contractor, Ellis Builds remains a trusted partner. Whether it’s a future project, a referral, or simply advice on home care, we value the connections we build just as much as the homes themselves.
The Ellis Builds process is more than construction—it’s a collaborative experience designed to bring your vision to life while ensuring a seamless, stress-free journey. From the first conversation to the final walkthrough, we are committed to quality, transparency, and craftsmanship.
If you’re ready to start your custom home in Boulder, let’s talk. Reach out today, and let’s start building.